Supplier,

As a valued (CLIENT NAME) supplier, the Procurement Organization wants to ensure that you’re provided important process updates that impact the way in which we engage and manage our supply base. The (CLIENT NAME) Procurement Organization is formalizing a Supplier Management Program, which over the next several months will improve our engagement procurement processes, beginning with the way in which (CLIENT NAME) will evaluate and setup our suppliers. It’s critically important that (CLIENT NAME) properly contract and evaluate each supplier that it conducts business with. This ensures that (CLIENT NAME) can continue to deliver the highest service to our customers while protecting our assets, people and reputation. As we strive to increase efficiency, we’ve evaluated how we’re collecting and maintaining important supplier business documents necessary during our supplier setup.

(CLIENT NAME) has contracted Global Risk Management Solutions (GRMS), a global industry leader in supplier risk management to establish a comprehensive risk assessment program. The Program is designed to streamline the collection, management and annual certification of Certificate of Insurance (COI) documents and collect key information regarding business operations status of our suppliers, vendors, and service providers. The risk assessment program administered by GRMS will focus on suppliers who provide contracted products, services or technology to (CLIENT NAME) and its affiliates. Identified supplier who meet these criteria, will receive an email directly from GRMS, introducing the program and requesting that you enroll as a supplier, pay a non-refundable annual fee of $XXX.00 and provide the necessary information and documentation.

Key points of awareness:

• The (CLIENT NAME) requests that suppliers, vendors and service providers enroll in the Program and provide GRMS with the necessary information and documentation based on (CLIENT NAME) Program requirements.
• For all suppliers, there’s a non-refundable administration fee of $XXX USD to GRMS to administer the program.
• Suppliers may visit (CLIENT URL) under procurement at https://www.(CLIENT NAME).com/procurement or send an email to directly to Procurement at SupplierRisk@(CLIENT NAME).com.

For enrollment questions please contact GRMS directly at: www.globalrms.com/support_options

Suppliers begin the process by visiting https://enroll.globalrms.com/(CLIENT NAME)

Thank you in advance for your support

Client Representative